SMIS School Council Minutes

Saturday 13th January 2007

Present: Mr. Paul Lynch, Mr. Roger Lenk, Father Clement Nobuoka, Mr. Komei Kure, Mr. Kaj Forsell, Bishop Andrew Nakamura, Rev. Mark Olmos, Ms. Leah Shy, Mr. Satoru Hamada, Mr. Gurmit Singh, Yumiko Soga

Apologies received: Dean John Haga, Mr. Alan Brady

The meeting began at 11am with a prayer led by Father Nobuoka.

Approval of the Agenda

• No objection was made to the Agenda prepared by PL.

Welcome to New Members or Visitors

• Council ratified new membership unanimously.

• The Chair reaffirmed the working practices of the Council, in particular that policies should be discussed in committee and recommendations made to Council, rather than Council attempting to address issues from scratch.

Approval of Minutes of the previous meeting

• One small amendment. The retiring Council members were to leave as of the 31st of December 2006.

Head’s Report

• Head’s report was reviewed in light of his objectives.   Head reminded Council members that they are welcome to visit the classrooms anytime by prior appointment. The Accreditation Team was scheduled to visit on Monday 12 March 2007.  The School was on course to achieve accreditation.

Finance Committee Report

• Financial Report was delayed.  Committee to bring forward three year financial plan by next Council meeting, based on the School development plan suggested by Head.

Governance & Executive Committee Report

• Positive feedback from the parents who attended the first cafeteria presentation.  Second presentation scheduled. 

ELS Report

• Due to declining number of students, Council agreed to closure of the night school programme from September 2007.

Other business

• Governing Members Data form needs to be completed or revised by all the members.

• Chair asked for volunteers for position of Deputy Council Chair and for committee membership.

• The Council received a report on the 60th Anniversary Ball from the Anniversary Ball Committee.  This led to discussion of the alumni involvement in the School and fund-raising.  It was agreed that a special committee be established to look at fund-raising.

• The meeting was adjourned at 13:00pm. Followed by lunch break and training session led by Mr. Fred Wesson from Canadian Academy till 5pm.